How to Use the Teams Meeting Room

Step-by-step guide for joining, participating in, and leaving a Teams Room meeting at Housing Connector.

What Is a Teams Room?

A Teams Room is a conference room set up for video meetings. It lets you talk to people who are not in the room — they can see and hear you, just like a video call.

What you'll find in the room

A large TV screen on the wall — shows the meeting
A camera — points at the room so others can see you
A microphone — picks up your voice
A small touchscreen on the table — this is what you use to control everything

The screen wakes up automatically when you walk in — no button needed.

Before the Meeting Starts

Walk into the room — the screen wakes up automatically.
Look at the small touchscreen on the table.
Sit down so the camera can see your face.

The green JOIN button will appear when your meeting is about to start. Nothing else to do until then.

How to Join a Meeting

On the touchscreen, find your meeting in the list by time and name.
Tap the green JOIN button next to your meeting.
Wait a few seconds — the big screen turns on and shows the other participants.

If you tap the wrong meeting, tap Leave and try again.

During the Meeting

Once you're in the meeting, use the buttons on the small touchscreen to control audio, video, and volume.

Button	What it does
Microphone	Tap to mute (others won't hear you). Tap again to unmute. Turns red when muted.
Camera	Tap to turn your camera off (others can't see you). Tap again to turn it back on.
Volume	Tap + to make it louder. Tap – to make it quieter.

Troubleshooting

Can't hear anyone?

Press the + volume button to turn it up.
Make sure the speaker isn't muted.
If it still doesn't work, contact IT support.

People can't hear you?

Check the microphone button — is it red? If so, tap it to unmute.
Speak clearly and at a normal volume.
If it still doesn't work, contact IT support.

How to Leave the Meeting

Tap the red LEAVE button on the touchscreen. The screen returns to the home screen automatically — you can walk out.

Quick Reference — 7 Steps

Walk into the room — the screen wakes up.
Look at the small touchscreen on the table.
Find your meeting in the list.
Tap the green JOIN button.
Wait — you'll see the other people on the screen.
Talk and listen. Use the buttons to mute, adjust volume, or turn off your camera.
Tap the red LEAVE button when you're done.

Need Help?

IT Support: support@latitudes.io

It's always OK to ask a colleague or support person for help — that's what we're here for.