How to Book Seattle Chamber Meeting Rooms
Guide for Housing Connector external partners booking Seattle Chamber meeting rooms via Outlook.
Prerequisites: Outlook (New Outlook client or Web Outlook), room email addresses
Create a New Meeting
- Open Outlook and navigate to your Calendar view.
- Click New Meeting or New Event.
New Outlook or Web Outlook only
These instructions are for the New Outlook client or Web Outlook. Classic Outlook will not show the meeting rooms' availability status.
Add the Room as an Attendee
- In the To or Required field of your invite, type the room's email address (see the list below).
- Wait for Outlook to auto-complete the room name.
- Add any other required attendees.
Do not use the Location field
As an external partner, you cannot use the Location button in Outlook. You must add the room as a Required Attendee.
Check Room Availability
Look under Find a Time — it will tell you if your desired time is available or suggest alternatives.
Alternatively, click Scheduling Assistant at the top of your invite. This view shows:
- Room clear = available
- Room shaded = busy
Send the Invite
- Add your meeting title, agenda, and any other details.
- Click Send.
- Wait for the automated response from the room.
Confirmation email
You will receive an automated email from the room confirming your booking.
Once you click Send, the room responds based on availability:
If the room is already booked
You will receive an immediate "Declined" email. Choose a different time or room.
Available Room Emails
| Room | |
|---|---|
| Georgetown | room_georgetown@seattlechamber.com |
| Rainier | rainier@seattlechamber.com |
| Skype Room | room_skype@seattlechamber.com |
| Surface Room | room_surface@seattlechamber.com |
| Xbox Lounge | room-xboxlounge@seattlechamber.com |